Outlook 2007

Courses Available: Beginning and Advanced

Beginning Level

Full Day

Students will become familiar with the Outlook 2007 interface. They will learn how to address, create and send messages. They will learn how to create personal distribution lists, and recall and store messages. They will use the Calendar to create and edit appointments. Students will create and edit items in the contact view. They will create, edit and assign tasks. All students should have Windows experience.

Overview of Outlook 2007

• Orientation to Outlook
• Send a Simple Message
• Read Messages
• Reply to and Forward a Message
• Print a Message
• Delete a Message

Composing Messages

• Address a Message
• Format a Message
• Check Spelling and Grammar
• Attach a File
• Forward a Message

Organizing Messages

• Open and Save an Attachment
• Flag a Message
• Organize Content with Folders

Managing Contacts

• Add a Contact
• Sort and Find Contacts
• Find the Geographical Location of a Contact
• Manage Contacts

Scheduling Appointments

• Explore the Outlook Calendar
• Schedule an Appointment
• Assign Categories and Edit Appointments

Scheduling Meetings

• Schedule a Meeting
• Reply to a Meeting Request
• Propose a New Meeting Time
• Manage Meetings
• Print the Calendar

Managing Tasks and Notes

• Create a Task
• Edit and Update a Task
• Create a Note
• Edit a Note
• Display a Note on the Desktop

Advanced Outlook 2007

Full Day

Students will learn how to sort, filter, and group items; use and create Outlook templates and forms; and share information by using public folders and Net Folders. Students will also learn how to share and fax contacts, automatically record activities in the Journal, and customize the Outlook environment. Students should have a basic understanding of Windows 95/98 or NT and the Internet and the basic features of Outlook 2007.

Setting Calendar Options

• Set Work Days and Times
• Display Other Time Zones
• Set Availability Options

Customizing Message Options

• Modify Message Settings
• Modify Delivery Options
• Modify Message Formats
• Notify Others that You will be Out of the Office
• Create and Modify a Distribution List
• Insert a Hyperlink

Tracking Work Activities Using the Journal

• Record a Journal Entry Automatically
• Manually Record a Journal Entry
• Modify a Journal Entry

Managing Tasks

• Assign a Task
• Reply to a Task Request
• Send a Task Update
• Track Assigned Tasks

Sharing Folder Information

• Specify Folder Permissions
• Access Another User's Folder
• Delegate Access to Folders
• Send Calendar Information in an Email message

Customizing the Outlook Environment

• Customize the Toolbar
• Create a New Toolbar
• Customize the Menu Bar
• Customize the Quick Access Toolbar
• Customize the To-Do Bar
• Create a Folder Home Page

Locating Outlook Items

• Sorting Messages Using Multiple Criteria
• Find Messages
• Find Messages Using Multiple Criteria
• Filter Messages
• Organize Messages
• Manage Junk Email

Working with Public Folders

• Create a Public Folder
• Add Users to a Public Folder
• Send an Email Message to a Public Folder